How to Create a Successful Backyard Wedding
There are backyard weddings…and there are successful backyard weddings! The line that separates successful weddings from ‘ok weddings’ is attention to basic comforts. These comforts are food & drink, shelter, restroom facilities, a comfortable place to relax and entertainment. Unless your event is no larger than a typical dinner party, you will need to essentially build a venue out of your home and backyard. A common misconception is that backyard weddings are a money saver compared to weddings at a full service venue. The truth is that unless you’re looking at venues that utilize luxury pricing, most times you will actually save by hosting your wedding at a venue. The reason for this is because a venue has already built out the infrastructure needed to host a crowd, and you will be starting from scratch with a backyard wedding. With this in mind though, backyard weddings do hold their place as a viable and beautiful option.
The very first question that you’ll need to answer to assess whether a backyard wedding is a good option for you is the accessibility of the property to rental companies, catering services, delivery vehicles etc. I have had experience where the proposed property was in a remote enough location that it was very difficult to find vendors that serviced that area. You will need to ensure that large vehicles (delivery trucks, transportation shuttles) are able to access the property easily. The second question is suitability for parking and reasonably level space for a tent/dining area. The third consideration is accessibility to power. You will need multiple circuits available in proximity to the main guest area (not by extension cords!). I would recommend always have generator backup or as the main source of power. Rental companies typically offer some diesel options for generators but you may also consider investing in a solar generator as quiet option. You will want to ensure that you have adequate power for lighting, food & beverage prep, entertainment, restrooms and climate control.
As I mentioned, the basic rules of hosting need to be applied-food, drink, restrooms, entertainment and a comfortable space for your guests. I would never recommend DIYing the food or beverage. These services should be provided by a reputable vendor who is experienced in preparing for and serving a crowd. This is key to success! The catering service will need ample prep area, refrigeration, and access to water. Restroom options include a range from portable potties to deluxe restroom trailers. My opinion is that a restroom trailer is worth the investment for their cleanliness, odor control, and ability to be climate controlled. Entertainment will require space for performers & gear as well as access to power. A comfortable space starts with shelter. Shelter is necessary for shade, as well as protection from rain and wind. Typically tents are used although wind can still cause an issue with noise. With shelter in place, you will need tables & chairs for dining. I also like to add in at least one lounge area for more comfortable seating and a dance floor as well. If your catering does not provide linens & table ware, you will need to rent or buy those as well.
This is the quick overview of planning a backyard wedding. If you would like more individualized support, email me at ria@radiantevents.net. Happy Planning!